Privacy notice
Last updated 3 November 2026
1. Who we are
Scholarship Sponsor Sdn Bhd ("we") runs this scholarship portal. This notice explains how we handle your personal data under Malaysia's Personal Data Protection Act 2010.
2. What we collect
- Your name, email address, phone number, home address and date of birth
- Your profile photo and the documents you or we upload, such as your scholarship agreement, offer letter, identity document, transcripts and resume
- Your institution, course, semester results and internship placement details
- Your claims, receipts, support tickets, letters and electronic signatures
- Records of when you sign in and what you change in the portal
3. Why we use it
- To run your scholarship, including onboarding, letters and agreements
- To process your claims and pay your entitlements
- To track your academic progress and internship placement
- To contact you and answer your support tickets
- To meet our legal, audit and reporting duties
4. Where it comes from
Mostly from you. Some comes from your institution and from our scholarship team.
5. Who we share it with
- Our staff who manage scholarships, and only as much as their job needs
- Service providers who host this portal or send its emails for us, under contract
- Auditors, regulators or authorities when the law requires it
We do not sell your personal data.
6. Do you have to give it?
Fields marked as required are needed to run your scholarship. If you do not give them, we may not be able to process your scholarship, claims or requests. Everything else is optional.
7. Your rights
- Ask for a copy of the personal data we hold about you
- Ask us to correct data that is wrong or out of date
- Ask us to send your data to another organisation
- Withdraw your consent, or limit how we use your data
Email our Data Protection Officer to make a request. We reply within 21 days.
8. How long we keep it
We keep your data while your scholarship is active, and afterwards only as long as the law or our audit duties require. After that we delete it or remove anything that identifies you.
9. How we protect it
Only you and authorised staff can see your data, and connections to the portal are encrypted.
10. Contact us
Data Protection Officer: [email protected]
11. Changes to this notice
If we change this notice we will update the date above and tell you in the portal. If the English and Malay versions differ, the English version applies.